wedding video contract
Your Wedding Film or Video contract , once signed and deposit is paid, will reserve coverage for your wedding. Payment information is at the bottom of this page. Remaining balance is due 30 days prior to Event Date, failure to comply with payment schedule may lead to forfeit of wedding day coverage. Payment of remaining balance will guarantee coverage and timely delivery of final videos. Terms are outlined below.
Frank Slowinski is hereby the lead videographer hired for the event , dated below. If agreed in advance by client and videographer, Frank Slowinski may send a suitable and competent substitute in his place to film events. Editing is to be performed solely by Frank Slowinski.
SINGLE SHOOTER CLAUSE:
In the event a single shooter or "basic videography" is booked instead of wedding film or "cinematography" , any hereafter mention of additional camera persons, assistants, or second shooter, is exempt from contract. Client may add coverage of a second shooter, up to 30 days prior to the wedding, after 30 days prior to wedding, pricing may be subject to change. Client accepts final edited footage "as is" and without penalty to the videographer or single shooter. Videographer will make every attempt to obtain quality and acceptable footage in the client's best interests in accordance with their wishes and requests made in advance through a questionnaire.
Videographer will provide a production questionnaire approximately 42 days prior to wedding date and is to be completed by the client 14 days prior to wedding date. Client will provide videographers with written instructions for filming ceremony and any other planned events to be featured in film. Questionnaire will serve as a logistical and organizational function to aid in video production.
Includes: Wedding Day Video Coverage. (cinema package) Up to ten hours of video coverage from arrival to the first location at the designated start time. (eight hours with videography package) This time includes any travel beyond the first location to be filmed. Any breaks, lunches, dinners, or scheduled down time are also included in this wedding day coverage timespan. Any delay in scheduled events ; beyond the scheduled 10 hours of initial coverage; (8 hours video package) may result in overtime ; being billed at the rate of $400 per hour, rounded up to the nearest hour. Videographer will obtain client’s verbal permission before any overtime coverage has begun. Videographer may be dismissed before ten hours if client is satisfied with coverage or wishes for remaining events to no longer be filmed. Client must designate a safe area for videographers to stand to obtain a clear view of bridal party , groom, and bride during precessional of wedding ceremony. This will be covered in client’s questionnaire. It is recommended to have your videographer stand in the aisle with a monopod to get a clear view of the precessional and your second videographer positioned off to the side of the first row of guests. Unless otherwise requested , Videographer will film precessional from the center aisle , while the assistant will film the groom’s reaction. Videographers will then continuously film the ceremony from the sides if physical space allows. Client must plan ahead and notify in writing via questionnaire when videographer should arrive back to the aisle for a clear shot of the kiss and exit. With designated areas to film safely from, videographers will make every effort to film with a clear view, but can not be held responsible if our view is blocked by photographers, other vendors or officiants, cameras, decorations, wedding guests, bridal party, or any other visual obstruction. Any scheduled events MUST be documented in the questionnaire, failure to due so may result in omission from the final film. Unless otherwise requested, events to be included in the final film are as follows: Bride and groom preparations, Ceremony Vows, (a separate video will feature the full length ceremony, up to thirty minutes in length, Reception events, and any scheduled event documented in clients questionnaire. (ceremony lengths beyond 40 minutes may be billed a $300 editing charge in which client may opt out of FULL playback edit for a 40 minute version of ceremony) Any B Roll, ambience footage, candid footage of guests are considered auxiliary and not mandatory to be in final film.
CAMERA SHY CLAUSE: Videographer will make effort to film auxiliary footage of client’s family and guests, but can not be held responsible for any lack of footage from any particular guests, groups of people, decor, or locations. Some people are uncomfortable on camera and may avoid being filmed. If there is any particular persons, heirlooms, decor, or any other subject to be filmed, client must make note in the questionnaire. Subjects/ persons noted in questionnaire will be featured a minimum of three seconds in final film. Every reasonable effort will be made to take requested footage, but no specific auxiliary footage can be promised. Any lists supplied will be used for organizational purposes only.
Editing of footage will include: Music curated and licensed by the videographer to be included in a highlight “trailer” film with a minimum run times agreed upon in quote noted below. A wedding “film” running a minimum of agreed length in quote noted below. Wedding film or “final film” will include designated events dictated by client’s questionnaire at videographers discretion. Footage determined by the videographer to be substandard or duplicate may be edited out. The Videographer will use their professional judgment and sole discretion to select which footage to deliver. Such selection shall constitute all footage that will be made available to Client. Videographer does not provide client or any other persons with “Raw” footage or any unedited work.
Delivery will be made by videographer digitally with an online download email. Client may not publish, sell, or distribute video or footage. Client may share videos with friends and family for personal use only. Client may download and archive videos for personal use. Uploading of videos for personal use only is allowed with written permission from videographer. Client may “burn” DVD discs or any other digital back up medium without penalty. Any client requests for revision are at videographers sole discretion.
The person(s) whose signature(s) appear on this contract, known as "Client", agree that Frank Slowinski, known as "Videographer", shall provide services to film their wedding and related events to the best of their abilities, in the manner described in this document. This is a binding contract which incorporates the entire understanding of the parties, and any modifications must be in writing, signed by both parties, and physically attached to the original agreement. The laws of the State of Illinois shall govern this contract, and any resulting arbitration shall take place within Winnebago County, Illinois. Client assumes responsibility for all collection costs and legal fees incurred by Videographer, should enforcement of this contract become necessary. In the event that any part of this Agreement is found to be invalid or unenforceable, the remainder of this Agreement shall remain valid and enforceable. Any failure by one or both parties to enforce a provision of this Agreement shall not constitute a waiver of any other portion or provision of this agreement.
A non refundable deposit in the amount of $500 and a signed contract must be received in order to reserve wedding date. The balance due for the videography services must be paid in full no less than 30 days before the event date. In the event Client fails to remit payment as specified, the videographer shall have the right to immediately terminate this Agreement with no further obligation, retain any monies already paid, and not attend this event. Returned checks will be assessed a $50 non-sufficient funds fee, and all future purchases/payments must be paid by Cashiers Check. Unless the contract is canceled, the deposit shall be applied to the videography fee total.
If for any reason Client cancels this contract before the wedding date, Videographer will keep the deposit. Cancellation must be made in writing, signed by the contracted party, and sent via Certified Mail by the United States Post Office. If Client fails to supply written cancellation as specified before the wedding date or cancels within 30 days of the wedding date, Client shall be required to pay the full balance due.
In the event that Client reschedules the wedding and videographer is able to rebook the original wedding date, Client will receive credit for all monies already paid. A new contract may be required. The new package price will reflect pricing in effect when the date change occurs. In the event that Client reschedules the wedding and videographer is not able to rebook the original wedding date, Client forfeits the deposit but will receive a credit for all other monies paid. Credit may be applied to wedding coverage within one year of original date provided videographer is available.
If Videographer or their agent is unable to perform any or all of the duties herein for any reason, including but not limited to, fire, transportation problems, acts of God, accident, illness, or technical problems, and if they cannot provide another competent professional, all money received by Videographer, minus expenses, will be returned to Client, and Videographer shall have no further liability with respect to this agreement. This limitation of liability also applies to any loss/damage of videos or failure to deliver videos for any reason. Liability for a partial loss of videos shall be pro-rated based on the percentage of total. The sole remedy for any actions or claims shall be limited to a refund whose total amount cannot exceed the total monies paid by Client under this Agreement during the time preceding the date on which such liability arises.
Upon receipt of a video, Client accepts all responsibility for archiving and protecting the videos. Videographer does not permanently archive image files. Videographer is not responsible for the lifespan of any digital media provided or for any future changes in digital technology or media readers that might result in an inability to read video provided. It is Client's responsibility to make sure that digital files are archived and copied to new media as required.
Services or merchandise not included in this initial contract will be sold at current price when an order is placed. All prices not outlined in this contract are subject to change at any time without notice.
Unless agreed upon in advance, Frank Slowinski shall be the exclusive videographer retained for the event. Videographer may bring one assistant at their discretion. Photographers and other vendors as well as amateur videographers must not obstruct or interfere with the official videography and are not allowed to take any videos during formal sessions. Wedding guests may take videos, but it is the responsibility of Client to prevent family and friends from interfering with Videographer's duties. Videographer is not responsible for compromised coverage due to causes beyond their control such as other people's camera or flash, the lateness of the bride, groom, family members and bridal party members or other principles, weather conditions, schedule complications, rendering of decorations, or restrictions of the venues or officiate. Videographer is not responsible for existing backgrounds or lighting conditions which may negatively impact or restrict the videography coverage. Client agrees to confirm the schedule one-week prior to the event and to send the Videographer a copy of the invitation prior to the wedding. Notification of any changes in schedule or location must be made in a timely manner. Changes can be made by phone with a follow-up email for documentation. If email is sent, confirmation of receipt must be obtained.
Ensuring the appropriate behavior of all guests and other persons at the wedding and other events covered by Videographer shall be the responsibility of Client. In the event Videographer or their employee experiences any inappropriate, threatening, hostile or offensive behavior from any guest or other person at the wedding or other event (including, but not limited to, unwelcome sexual advances and verbal or physical conduct of a sexual nature) then the following process shall be followed: first offense: a verbal warning will be issued to a family member of the client; second offense: the offending person will be required to leave the wedding or event; third offense: Videographer will end wedding coverage immediately and leave the event, Videographer shall be entitled to retain all monies paid hereunder and client agrees to relieve and hold Videographer harmless as a result of incomplete wedding or event videography coverage.
This contract serves as a model release giving the Videographer the irrevocable right to use the videos in all forms and in all media and in all manners, without any restriction as to changes or alterations, for advertising, trade, promotion, exhibition, or any other lawful purposes. The Videographer can grant use of the images to third parties and all compensation for use and credit for the images remain the property of Frank Slowinski. Client waives any right to inspect or approve the videos, finished version(s) incorporating the videos, or the use to which it may be applied, including written copy that may be created and appear in connection therewith. This release is binding on the Client, their legal representatives, heirs, and assigns.
Click below to access our detailed pricing guide if you need help deciding on which package is right for you.
Remaining Balance Due 30 days prior to Event Date, failure to comply with payment schedule may lead to forfeit of wedding day coverage and pricing and remaining balance may be subject to change.
BALANCE DUE: (NON REFUNDABLE DEPOSIT)
Once your contract and deposit are received, your wedding is officially booked.
Your $500 deposit may be made by the methods listed below:
Please make checks payable to:
Frank Slow Films
6480 Sunny Meadow Dr
Machesney Park, IL 61115
Other forms of payment may include but not limited to: chase quick pay at firstname.lastname@example.org